In House Management Software

Freetime In-House Management Software

For the management and staff of a golf club finding the most effective and efficient club management software is essential.

In terms of club administration in the modern computerised and connected age it is one of the most - if not the most - important tool needed for the day-to-day running of the club.

Freetime offers the most integrated and comprehensive single software solution for golf clubs and courses.

The way that the different elements of the software solution work as one, makes Freetime easy to use, saving valuable time, reducing the potential for costly errors and delivering the best possible service to the customer.

Freetime is extremely reliable and robust and we take care of the required software updates. Our customers find that thier investment in Freetime reduces the time that they have to devote to 'owning' thier software solution leaving them free to concentrate on more important and productive endeavours.

As you might expect from a fully integrated solution, Freetime manages the following fundamental elements of golf club administration:

Core Database and Accounting

Membership Management

Golf Bookings

Food and Beverage Management

Professional Shop Sales

CONGU Handicaps and Competitions

Accommodation Management

Access Control

Customers can deploy the elements that they need to deliver the solution that they want.

These are simple headings but what sets Freetime apart is the breadth of functionality provided within each of these areas.

The objective is efficiency, information and control.

We would like to offer you the chance to see how Freetime could change the way you run your business so that you can have more free time to look after your customers and develop your business.

Please Contact us and tell us what you need. We beleive that we have the answer.

 

Golf Retail

The Freetime Retail module provides any shop with a full range of Retail Facilities.

The system has a retail EPOS module which provides touch screen or bar-coded point of sale of any number of goods and services with easily maintainable facilities for adding and amending the inventory.

Freetime is fully configurable and flexible in its setup and display.

Price changes are simple to implement and can be done globally across all items i.e. 20% off Sale etc. or by category or item.

The sale of goods automatically downgrades stock and new supplies can be entered via stock ordering facilities which track the orders placed with different suppliers through to the receipt of the goods which will upgrade stock records.

The system also provides flexible management reporting of the sales of goods and services. All reporting functions give the user the flexibility to restrict the selected data as appropriate, allowing the user to specify the way the reports are sequenced and choose the level of detail included. There are a full and wide range of different reports which Freetime can produce dependant upon business requirements.

The real time capability means that when a transaction of any type occurs all aspects of the system are updated simultaneously, providing not only the labour saving of transferring data or manually inputting from one system to another but also to provide valuable and up to date Management Information.

The database from which Freetime operates enables an unlimited number of goods to be added to the system and for an unlimited number of categories of good to be created further enabling you to segment and manage your business in a more efficient manner.

Support and Service

Epic Software is proud of the support and customer service we provide.

The staff you speak to in our support department have the skills, experience and knowledge to help you with your problem. It is not a ‘logged’ event, they are genuinely there to help.

Accommodation Management

Freetime offers the complete management solution for Golf Clubs.

As more and more Clubs begin to offer accommodation and inclusive golfing breaks, we have developed a Software solution which manages this.

The accommodation module is designed to offer the full functionality of a Property Management System but designed for the Golf market, and with the user friendliness that is expected from any Freetime module.

Core Database and Accounting

Without your customers and what they buy from you there is no business and so at the core of the Freetime system is its Customer Database and Accounting System.

Freetime implements all of what it does by establishing who the customer is for a particular transaction and then basis all if what it does and what it allows on what it knows about that customer. Is the customer a member, an agent, a visitor or staff? Are they male or female? Does the customer have an account or do they pay as they go?

Freetime builds its database of customers as it goes and then allows you to make best use of that database in a myriad of ways. You can send mass emails based on a variety of selection criteria such as customer type, age and gender. You can quickly and easily print mailing labels or form letters for similar selections. You can use integrated facilities to make a phone call or send a text message or an email to a customer from the database with minimal effort.

Every customer can be assigned a unique identifier (such as a membership or card number) which can be used to find them instantly from the database. Even without this, searches of the database are designed to be quick, easy and intuitive to ensure that if a customer is known to the system then those details can be retrieved, modified if needed and then reused without having to capture them all again.

Every transaction in Freetime is associated with a customer record. By doing so the system can produce powerful managment reports that can analyse the transaction data in an almost infinite number of ways.

One of Freetime greatest strengths is its robust accounting procedures that deliver a clear audit trail that cannot be tampered with by anyone within the organisation. Every sale and every receipt and every subis accounted for.

Freetime has been designed to handle every trasaction with your customer. It produces receipts and invoices where they are needed and produces a full VAT analysis for your accounts.

The reporting systems and structures are configured to ensure that period reporting produces the information needed to ensure that only the minimum amount of postings are needed to update mansgement accounts in the knowledge that the underlying detailed information can be quickly and easily analysed in Freetime in ways that the management accounting system can't possibly match.

 

<< Start < Prev 1 2 Next > End >>

Page 1 of 2

Request A Demo

Want to learn more?

Then why not contact us to request more information or a demonstration of what Freetime can do for you?

Click here.


Latest News

  • 17.08.12
    Freetime customers continue to figure prominently amongst the top rated golf courses in the UK. ...
    Read more...
  • 20.07.11
    As one of the premier pay and play golf facilities in the world Kingsbarns Golf Links is open to any golfer. As a further enhancement to the opportunity to play at Kingsbarns, they have recently launched an online booking service. ...
    Read more...
  • 25.03.13
    Epic Sofwtare has supplied management solutions to Royal Dornoch Golf Club since 2003 when it installed Freetime as a tee time booking system for its busy golf courses. Since then the club has seen the benefit of concentrating more of its customer management onto a single platfo...
    Read more...

Elements


Contact Details

Epic Software Limited
105 Hanover Street
Edinburgh EH2 1DJ

0131 477 2545

info@epicsoftware.co.uk